Associate Program/Calendar Manager - VICTR Workforce Support

***REMOTE AVAILABLE***

Your Role

In your pivotal role as an Associate Program/Calendar Manager, you will serve as an individual contributor and independent thinker on the department's Workforce Support team to provide administrative program coordination and internal customer support for ~300 staff and executive faculty. You will also serve as a calendar manager, travel coordinator and liaison for two members of departmental leadership under occasional guidance.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments:

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.

• US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
• Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
• Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
• The Leapfrog Group: grade "A" in Hospital Safety Score
• National Institutes of Health: among the top 10 grant awardees for medical research in the US
• Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
• Nashville Business Journal: Middle Tennessee's healthiest employer
• American Hospital Association: among the 100 "Most Wired" medical systems in the US

Performance Elements

• Serve as the Associate Program Manager for managing leadership calendars.
• Create and effectively manage complex meetings, grants, and conferences for leadership.
• Assist with managing leadership travel, including booking travel and submitting expense reports on their behalf as requested.
• Arrange travel and hotel accommodations for external executive visitors.
• Establish and build relationships with internal executives and visiting executives from external institutions.
• Reconcile monthly p-card transactions for executive level purchases.
• Schedule special meetings for leadership as requested.
• Own and facilitate VICTR's on-campus worksite and hoteling program.
• Assist in creating and updating departmental resources, newsletters, flyers and other marketing materials for department and institution wide events and announcements.
• Assist in creating SOPs for training new hires on administrative and executive teams to improve and maximize department efficiency.
• Assist with the execution of VICTR departmental and employment engagement events.
• Act as a liaison for the department's Workforce Support program by answering inquiries, providing information, and addressing concerns.
• As a member of the Workforce Support team, consistently perform QA reviews of the Workforce Support programs and make recommendations.