Job Summary:

The Division of Allergy, Pulmonary, and Critical Care Medicine is seeking to hire a Grants Manager to work in pre/post award administration. The preferred candidate should possess the following qualities: ability to multi-task, extremely organized, efficient, detail oriented, a team-player and self-starter. Additionally, the candidate should possess strong communication and interpersonal skills and be able to think and function independently. The candidate should be dependable, professional, and personable.

KEY RESPONSIBILITIES:

• The successful candidate in this position will be responsible for managing the pre and post award grants, contracts, and clinical trials submissions for the division of Allergy, Pulmonary, and Critical Care Medicine
• They will be involved in the training of staff members on new policies/procedures as related to pre and post award.
• Independently manage budget responsibilities for grants. Prepare grant applications and initial budgets to include indirect costs calculations
• Review and present reconciliation reports to faculty on a monthly basis to ensure accuracy of data
• Prepare and submit new and renewal grant applicants, progress reports and clinical trial contracts via various formats (COEUS, PEER,) for Division's extensive and diverse portfolio of Federal and Non-federal grants, clinical trials, and other sponsored research programs. This includes the preparation, formatting, modifying, processing, and submission of grant and contract proposals.
• Assist with the design, implementation, and maintenance of a record keeping and scheduling system for proposal submissions, progress reports, FSR's and other relevant deadlines.
• Monitor funding agency requests and program announcements to keep informed of funding opportunities and deadlines as well as changes in policy.
• Create, maintain, update and verify accuracy of faculty Other Support, biosketches, and MOU's.
• Interpret guidelines, communicate, and provide assistance to division faculty and other staff as needed related to the grants and contracts development and submission process.
• Responsible for monthly account and center reconciliation via DMS accounting system; independently research and address any discrepancies that are found; ensure accuracy of monthly center status reports with oversight from the DA. Update and distribute financial reports on a monthly basis to PIs and meeting with them for review.
• Assist with the design, creation, implementation, and maintenance of a system for grant and contract budget periods to ensure recurring expenses are transferred to appropriate centers in advance of end date. Prepare and process center requests, budget submission forms, 1275s and other internal financial documents required. Prepare, verify accuracy, and submit journal entries, effort distribution changes, retroactive distribution changes, and cost transfer memos.
• Maintain current knowledge of technology and VUMC processes by attending training classes provided by Office of Sponsored Programs, Office of Contracts Management and the Department of Finance.
• Monitor terms and agreements of grant awards for compliance. Assist departmental PIs with RPPR and other progress report submission procedures ensuring accuracy of all reporting information.

Department/Unit Summary:

The Division of Allergy, Pulmonary and Critical Care is directed by Dr. Timothy Blackwell and its mission is to:

• deliver world-class clinical care to patients with allergic diseases, pulmonary conditions, and critical illness through employing a collaborative, multi-disciplinary approach with a wide range of clinical programs.
• lead in the development of cutting-edge, patient-focused research that extends from basic discoveries to clinical implementation.
• provide state-of-the-art education and training including a strong fellowship program to inspire and nurture the next generation of leaders in allergy and immunology, pulmonary medicine, and critical care.

Position Shift:

• Monday - Friday, day time business hours - At present, the position is a hybrid position, partially in the office and partially remote.

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Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.

* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.

* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

* Magnet Recognition Program: Received our third consecutive Magnet designations.

* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

* Human Rights Campaign Healthcare Equality Index: 6^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.